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Contract Management Buyer (Senior)

Date: Nov 19, 2021

Location: Toronto, ON, CA

Company: Hydro One Networks Inc

43774 - Toronto - Regular -  

Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. Employees will be required to either be fully vaccinated or undergo regular rapid antigen testing in order to access a Hydro One worksite.

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

 

Job Function:

Purchase a broad range of products and services for a wide variety of

clients and applications in the Corporation where the procurement issues

are primarily commercial. Procure either consultant, construction and

other types of services or mechanical and structural, electrical,

computer or general products including engineered products where the

design, technical specifications, regulatory requirements, quality

assurance standards and inspection checks are already established.

Process and administer awards involving the most complex commercial

issues

 

Job Description:

1.Within the scope of the procurement policy, develop and maintain

procurement procedures and buyer guidelines. Liaise with Finance and

legal staff to ensure that procedures meet due diligence and commercial

requirements. Work with management staff to provide input to the

company's procurement strategies, policies and procedures.

 

2.Maintain an awareness of conditions in the market place on

assigned goods or services and keep stakeholders informed of significant

situations. Initiate and participate in the development of procurement

strategies in order to maintain capable and competitive sources of

supply. Assist with keeping the potential supplier data base current

and in identifying and qualifying additional suppliers. Perform

commercial evaluations of potential suppliers and refer technical items

to the appropriate specialists for evaluation and qualification.

 

3.Review requisitions and tendering documents for completeness and

accuracy. Determine if there are regulatory, quality assurance or other

special technical requirements and refer to product specialists in the

requisitioning units or in the company, as required. Ensure that

references to terms, conditions, standards, appendices and other

relevant documentation are accurately and consistently referenced

throughout the document. Check for the availability of standard or

surplus material. Verify the requisitioning authority and resolve

discrepancies.

 

4.Assess the procurement options such as requests for quotations or

proposals, or for private or public tenders and determine the most

appropriate, taking into consideration the requirements of the

requisitioner and of the company. Review the most recent procurement

history available for pricing and resourcing information and determine

if bulk or blanket orders already exist or should be initiated.

Identify and coordinate the preparation and the renewal of bulk and

blanket orders for parts and services, such as repair and maintenance

contracts and licensing agreements. Prepare releases where bulk orders

exist. Verify sole and only acceptable sources and obtain approvals to

negotiate, as required.

 

5.Prepare and issue bid lists and obtain approvals where there are

changes to regulatory or technical requirements. Assist with or prepare

the appropriate tendering documents as necessary. Prepare clarifying

addenda and keep the requisitioner informed of all changes. Assess the

need for standard or special commercial conditions such as corporate

seals, bid securities, labour requirements, financial security or

parental guarantees. Ensure that the evaluation criteria for

consultants is included and is acceptable.

 

6.Negotiate contracts for sole and only acceptable source

requirements, in accordance with established policies and procedures.

Prepare and issue letters of invitation for private tender/proposal

requests. Draft and arrange for newspaper advertisements for public

tender/proposal requests. Ensure that capable suppliers are alerted to

public requests. Coordinate the activities of the requisitioners and

others in providing clarifications to potential bidders arranging pretender/

proposal, post-tender/proposal and site meetings and attend as

necessary. Issue addenda and extensions, as required.

 

7.Participate in the receipt and opening of tenders/proposals, as

required. Issue letters and instructions pertaining to the return of

tendering/proposal documents and bid deposits. Ensure that the return

of late, incomplete tenders/proposals and the withdrawal or cancellation

of tenders is done in accordance with company procedures.

 

8.Perform the commercial evaluation of tenders, proposals and

quotations including price, performance, domestic content, escalation,

foreign exchange, duty, progress payments, labour requirements,

financial security, manufacturing capability, etc. and refer other items

to the appropriate technical specialists for evaluation. Coordinate

technical and other evaluation activities to clarify ambiguities, to

resolve exceptions and to correct any errors or omissions. Keep the

requisitioner informed during the evaluation and award process as

considered necessary.

 

9.Determine the required purchasing authorities and prepare

purchase approval documents. For requisitioner prepared funding

documents, check for accuracy and completeness and add notes, as

required. Process for approval.

 

10.On receipt of approvals, award business to successful bidders.

Advise the unsuccessful bidders in accordance with company procedures.

Determine the requirement for basic or formal purchase orders or

contracts in accordance with established format and guidelines. Prepare

awards to facilitate execution by the supplier and easy administration.

Confirm acceptance by the supplier and resolve any discrepancies which

may arise. Negotiate and obtain financial and parental guarantees in

accordance with company requirements.

 

11.Perform ongoing administration of assigned contracts. Coordinate

and chair award meetings and identify and ensure the attendance of

requisitioners and other special resource people who may be required.

Expedite and provide status information to requisitioners and to other

stakeholders, as requested. Assist in resolving problems related to

invoice discrepancies, material rejections, lost or damaged goods and

quantity and other discrepancies. Approve progress payments and review

and recommend the payment of adjustment payments. Coordinate the

negotiation of contract changes after the award. Prepare and process

amendment approval documents and instruction notices. Initiate

surveillance assignments, where required, by compiling an assignment

package consisting of copies of the purchase orders and other required

information for inspection. Coordinate and ensure the review and

approval of engineering, manufacturing, regulatory, quality assurance

and other technical procedures and documentation by specialist staff in

the requisitioning, as required. Initiate, maintain and verify the

completeness and accuracy of quality assurance and other files required

for the administration of contracts.

 

12.Make effective recommendations on the effectiveness and

efficiency of products and services purchased by the company.

 

13.Handle and process, in accordance with regulatory and company

procedures, restricted documents for the procurement of security related

equipment and materials.

 

14.Perform other duties as required.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

 

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2021.

 

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

 

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

 

Deadline: December 6, 2021

 

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